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Bold on trend office boardroom for London fit out project at CircleSquare. Bold on trend office boardroom for London fit out project at CircleSquare.

Office Meeting Room and Boardroom Fit Out and Refurbishment Projects

Well-designed meeting rooms, boardrooms and conference rooms are essential for fostering collaboration, improving productivity, and making a strong impression on clients and partners. In any office refurbishment or fit out, office meeting room design should balance functionality and style — incorporating modern finishes, advanced technology to support the continued growth of agile and hybrid working, as well as comfortable furniture solutions to create a professional yet inviting atmosphere.

In recent years there is increasing demand for these spaces to be multi-functional to accommodate various purposes for all members across a team. A carefully planned boardroom or meeting room design can allow the necessary flexibility of the space to be reconfigured according to their needs.  As a result, ensuring meetings can run smoothly, ideas flow freely, and your team feels supported in a space designed for success.

Corporate boardroom design with acoustic panels and high-end boardtable and chairs.- Office designers Rap Interiors Corporate boardroom design with acoustic panels and high-end boardtable and chairs.- Office designers Rap Interiors

Planning Your Office Boardroom and Meeting Rooms

Here are some key considerations for your boardroom and meeting room fit out to create spaces that are multifunctional and provide flexibility.

Size and Capacity

Ensure the room is spacious enough to comfortably accommodate the expected number of attendees. Additionally, plan for future scalability to accommodate a growing team, allowing the space to adapt as needs evolve.

Lighting

Incorporate a blend of natural and artificial lighting to create a comfortable and well-lit atmosphere. Dimmable lights will allow for adjustable brightness, catering to the needs of different meeting types and enhancing the overall environment.

Acoustics and Soundproofing

Install acoustic panels, carpets, and soft furnishings in your meeting room interior to minimise echo and outside noise, creating a quieter, more focused environment. Additionally, ensure the room is soundproofed to maintain privacy and confidentiality during such discussions.

Technology and Connectivity

Equip the meeting room with high-quality audio and video conferencing equipment to support seamless virtual meetings and hybrid working. Ensure ample power outlets and charging points are available, alongside reliable Wi-Fi and cable connectivity, to keep technology running smoothly throughout the session.

Furniture and Layout

Provide ergonomic office furniture solutions to ensure comfort during long meetings. Additionally, choose flexible boardroom furniture that can be easily rearranged to reconfigure the space for various meeting formats, with extra seating options available as required to accommodate different group sizes.

Ventilation and Temperature Control

Ensure the room has the necessary ventilation and adjustable temperature settings to maintain comfort throughout meetings. Additionally, incorporating air purifiers or plants can enhance air quality, creating a healthier and more pleasant environment.

Aesthetic and Branding

Align the meeting room interior design with your company’s brand identity by incorporating colours, logos, feature walls, and carefully selected finishes. Striking the right balance between professionalism and warmth will create a meeting space that is both impressive and inviting.

Accessibility

Ensure the meeting room or boardroom is easily accessible and fully compliant with disability regulations by incorporating wide doorways and adjustable furniture heights, creating an inclusive and functional space for all users.

Privacy and Security

For added privacy, consider using frosted or tinted glass while maintaining a modern, open feel for your meeting room design. If security is a concern, installing secure access controls can help regulate entry and protect sensitive discussions.

Comfort and Amenities

Incorporate a refreshment station or ensure easy access to beverages to keep meetings productive and comfortable. Additionally, provide ample storage for presentation materials and tech equipment to maintain a tidy and organised space.

London office meeting room with acoustic pendant light fittings. London office meeting room with acoustic pendant light fittings.
Meeting room with crittall glazed front and modern meeting furniture solutions. Meeting room with crittall glazed front and modern meeting furniture solutions.
Contemporary office boardroom design with feature halo lighting in an office refurbishment London. Contemporary office boardroom design with feature halo lighting in an office refurbishment London.

Our Expert Service

Our team of office interior design experts specialises in creating stylish and functional meeting rooms, boardrooms and conference rooms tailored to your business needs. From concept to completion, we design office spaces with meeting rooms and boardrooms that enhance collaboration, productivity, and professionalism.

From space planning and acoustic solutions to modern furnishings and cutting-edge technology, we ensure every detail is carefully considered. Whether you need a sleek, high-tech boardroom or a versatile meeting space, we provide innovative interior designs that reflect your brand and support seamless business operations.

Discover More Boardroom and Meeting Room Design Ideas

Explore our projects showcasing a variety of meeting room and boardroom design ideas to elevate your office fit out. When planning your boardroom interior design, achieving the perfect balance of functionality and style is essential—gain inspiration from our office refurbishment projects.

In Need of an Office Meeting Room Refurbishment or Fit Out?

Create a meeting room or boardroom that enhances productivity and reflects your brand. Our expert team designs functional, stylish office spaces that inspire collaboration and leave a lasting impression. Get in touch to transform your workspace today and enhances your operations by completing the enquiry form below or calling a member of our team on 01622 663232.

Book Your Workspace Design Consultation

Enter your details below and one of the team will contact you to discuss your requirements.

Workspace interior design with acoustic elements Workspace interior design with acoustic elements